Office Manager

POSITION OVERVIEW
City Club of Portland seeks a new member of its team to manage the day-to-day operations of our office. This is a new position for City Club. City Club recently turned 100 years old and hired a new executive director. We are looking for a person who wants to work closely with a small team, to innovate with us and to grow with us.

ORGANIZATIONAL OVERVIEW
City Club of Portland brings civic-minded people together to make Portland and Oregon better places to live, work and explore through research, advocacy and public forums. Formed in 1916, City Club of Portland is a membership-based organization that informs our members and community about important public matters and encourages civic engagement. City Club of Portland is committed to being culturally-responsive and infusing equity, diversity and inclusion across our organization. Successful candidates are expected to share this commitment. We believe that a diverse workforce is an asset to our organization and necessary to advance our mission. We actively encourage people of color, LGBTQ candidates and people with disabilities to apply. For more information about City Club, please visit our website at pdxcityclub.org.

DESCRIPTION OF DUTIES

  • Serves as the primary organizational contact, maintains frequent communication with, and ensures compliance for all administrative functions of the organization including insurance brokers, benefit providers, financial institutions, accounting contracts, IT contracts, and payroll service.
  • Supports the financial management of the organization including monitoring bank accounts, submitting invoices, deposits and credit card reconciliations, recording revenue, and preparing check requests. Processes staff’s business-related expenses and reimbursements.
  • Supports membership and fundraising including invoicing sponsors, data entry, following up on pledges and sending thank you letters.
  • Schedules meetings and coordinates the calendar of the executive director, provides adequate and appropriate information including specific details and meeting locations to ensure the director’s timely attendance and attention to her daily schedule.
  • Maintains employee manual, collects timesheets, submits payroll, coordinates posting of positions and receipt of applications, coordinates hiring committees, informs candidates of decisions, and on-boards new employees.
  • Assists and attends as needed City Club events including event set up, registration and take down.
    Provides welcoming entry and experiences for visitors, coordinates the overall organizational calendar and use of City Club space, orders supplies, and maintains shared space.
  • Reviews and timely redirects any mail, e-mail and telephone messages.
  • Maintains consistent and efficient file structures.
  • Maintains consistent communication with executive director.
  • Other duties as assigned.

QUALIFICATIONS

  • Minimum of 3 years of related work experience
  • Ability to manage and implement non-profit organizational processes
  • Proficient in Microsoft Office
  • Experience in managing the schedule and contacts of a senior leader
  • Experience working with diverse communities including communities of color
  • Strong organizational skills and attention to detail
  • Excellent written and verbal communication skills
  • Experience with donor databases or other databases preferred

COMPENSATION
Starting salary is $16-$20 per hour, commensurate with experience. The position is part-time, 20 hours per week. Work hours can be determined according to the needs of the organization and the employee but will generally be between 9 a.m. and 6 p.m., Mondays through Fridays. Paid time off is based on tenure with the organization and includes accrual of sick leave and vacation hours.

TO APPLY
Please send a cover letter and résumé to hr@pdxcityclub.org. No phone calls, please. We will begin reviewing applications Monday, Sept. 11, 2017, but the position will remain open until filled. All applicants will be notified once a hiring decision has been made.

 

Communications and Marketing Director

POSITION OVERVIEW
City Club of Portland seeks a new member of its team to lead our communications, marketing and media strategy. The Communications & Marketing Director is responsible for developing and implementing strategies to promote high visibility of the organization, increase membership and donor support, and build support for our work. This is a new position for City Club. City Club recently turned 100 years old and hired a new Executive Director. We are looking for a creative person who wants to work closely with a small team to imagine City Club for the next 100 years, to innovate with us and to grow with us.

ORGANIZATIONAL OVERVIEW
City Club of Portland brings civic-minded people together to make Portland and Oregon better places to live, work and explore through research, advocacy and public forums. Formed in 1916, City Club of Portland is a membership-based organization that informs our members and community about important public matters and encourages civic engagement. City Club of Portland is committed to being culturally-responsive and infusing equity, diversity and inclusion across our organization. Successful candidates are expected to share this commitment. We believe that a diverse workforce is an asset to our organization and necessary to advance our mission. We actively encourage people of color, LGBTQ candidates and people with disabilities to apply. For more information about City Club, please visit our website at pdxcityclub.org.

DESCRIPTION OF DUTIES
Communications and marketing strategy (about 20%)
The Director will develop a proactive long-term strategy to continue to grow City Club’s visibility as a civic leader. They are responsible for all aspects of the organization’s communications, marketing and media strategy.

  • Leads strategic and annual marketing plans to support organizational goals.
  • Develops and continually improves communications and marketing strategies and products.
  • Manages outside marketing consultants, as needed.
  • Collects and interprets feedback via Google Analytics and other programs.

Communications and marketing implementation (about 50%)
In close coordination with other staff, the Director will manage our communications program, promote high visibility of the organization, increase membership and donor support, and build support for our work.

  • Manages City Club website; develops regular blog posts and other content additions.
  • Manages social media strategy and presence across platforms.
  • Builds and manages media relations: maintains current media relationships and builds new media relations; advises the organization on how best to disseminate its program content; supports staff in their media engagement.
  • Manages a City Club podcast.
  • Manages central communications and event calendar.
  • Ensures consistent content creation and unified messaging across the organization.
  • Manages production of engaging member communications including weekly emails to members.
  • Increases City Club’s profile through increased content dissemination including research reports, publications, coverage of our work, and other tactics.
  • Promotes City Club’s programs.
  • Collaborates with staff to create and edit materials, including press materials, infographics, articles, op-eds, voter pamphlet statements, research reports, etc.
  • Identifies, supports and implements all communications related programs necessary to perform our work.
  • Ensures consistent use of City Club style guidelines across the organization.

Membership & Sponsorship Development (about 20%)
City Club has approximately 2,000 members and aims to grow this number in coming years. The Director will provide communication leadership to expand our membership and to seek additional supporters for our work.

  • Clarifies the value of membership and sponsorship.
  • Develops and directs campaigns to attract new members.
  • Helps identify, cultivate and solicit sponsorships for programs and events.
  • Uses member surveys and other evaluation tools to poll member opinions and to improve our work.
  • Facilitates online member voting when needed.
  • Manages online member applications for participation in Club committees.

Event Support (about 10%)
City Club organizes many events each year. The Director will help ensure these events are leveraged for maximum benefit and tell effective stories.

  • Increases the visibility and coverage of our events.
  • Creates and manages event pages.
  • Helps support speakers.
  • Coordinates with media partners.
  • Develops strategies to support recruitment of sponsors for events.
  • Manages event pre-registration.
  • Collaborates with the Program Director to message and organize events, including Ballotpalooza.

QUALIFICATIONS

  • A passion for public affairs and civic engagement
  • Minimum of 3 years of work experience in communications, marketing or public relations
  • Experience in recruiting members, securing sponsors, or fundraising
  • Knowledge of culturally-responsive communications and marketing practices
  • Experience working with diverse communities including communities of color
  • Excellent written and verbal communication skills
  • Experience with key technology tools and platforms (e.g. MS Office, Google, WordPress, Fundly or similar software, email marketing platforms, and common social media platforms)
  • Ability to self-motivate, self-direct, and manage multiple projects simultaneously
  • Graphic design skills preferred

BENEFITS
Paid time off is based on tenure with the organization and includes generous accrual of sick leave and vacation hours. We also provide medical and dental insurance, and Life Insurance. Employees may enroll in a retirement plan with employer contributions after one year of employment.

TO APPLY
Please send a cover letter and résumé to hr@pdxcityclub.org. No phone calls, please. We will begin reviewing applications Tuesday, August 29, 2017, but the position will remain open until filled. All applicants will be notified once a hiring decision has been made.

SALARY
$48,000-$60,000

 

Civic Associates

POSITION OVERVIEW
City Club of Portland’s Civic Associates Program is designed for young people in the Portland area who seek to develop research and operational skills in the nonprofit sector and who have a passion for civic engagement. Associates receive mentorship from City Club staff, experience an individually-structured work environment and the opportunity to build connections with City Club’s 2,000 members, who include many city, county and state leaders. Civic Associates have the opportunity to attend board and committee meetings, participate in City Club programs (Friday Forum, Issue Forums, Research, etc.), and conduct informational interviews with local movers and shakers.

City Club Civic Associates will work in one of two areas:

  • Research and Policy
  • Development and Membership

ORGANIZATIONAL OVERVIEW
City Club of Portland is a nonprofit, nonpartisan civic organization dedicated to community service, public affairs and leadership development. Through community forums, member-led research and advocacy, and programming, City Club brings together civic-minded people to make Portland and Oregon a better place to live, work and explore—for everyone.

RESPONSIBILITIES
Responsibilities will vary depending the associate’s area of focus. See below for detailed descriptions. Examples of responsibilities include:

  • Research and draft applications for grants and other funding opportunities.
  • Plan and participate in outreach initiatives such as membership parties and renewal calls.
  • Review existing literature and create annotated bibliographies for upcoming research committees.
  • Monitor media for ongoing discussion of research and advocacy topics.
  • Prepare for, staff and participate in City Club events.
  • Draft press releases and content for correspondence to City Club members and partners.

BENEFITS
Get Experienced: Gain concrete knowledge and skills in communications, nonprofit management, and public policy research and advocacy.

Get Guidance: Receive mentorship and constructive criticism from expert City Club staff

Get involved: See speakers like Oregon Governor Kate Brown and Portland Mayor Ted Wheeler; attend City Club events, such as Friday Forums and New Leaders Collective, for free.

Get Connected: Attend City Club committee and board meetings; network with high-profile City Club members and partners; and conduct informational interviews with City Club members hailing from business, government, nonprofits and more.

**The Civic Associates program is unpaid, although academic credit for these positions may be available and should be arranged with your educational institution. We do offer a transportation stipend to all of our Civic Associates.** 

PROGRAM SCHEDULE
City Club’s begins a new Civic Associates term quarterly and recruits on a rolling basis.

QUALIFICATIONS

  • Applicants must have junior undergraduate or graduate standing to apply
  • Preference given to applicants with a demonstrated commitment to civic engagement, leadership or scholarship in the Portland area
  • Applicants should be able to commit to at least two eight-hour work days per week, but scheduling is flexible.

TO APPLY

Please send a cover letter and résumé to hr@pdxcityclub.org. No phone calls, please. Include your desired focus area (Development and Membership or Research and policy) in the subject line of your email, and tell us how you learned about the position.