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 Program & Communications Manager (PCM)
Position Announcement

For 100 years City Club of Portland has served as a catalyst for positive, progressive change in Oregon.  As we celebrate our Centennial, we seek to expand our influence on the day-to-day lives of all Oregonians by building a membership that reflects all of Portland; by researching issues relevant to Oregon’s most vulnerable and underserved; and by providing platforms for civil dialog across all ideological and socio-economic boundaries.  As a next step towards accomplishing those goals, we seek a Program & Communication Manager (PCM) with a deep commitment to civic engagement, advocacy, equity, and public policy. Are you that person?
For nearly 100 years, City Club of Portland has been bringing civic-minded people together to make Portland and Oregon better places to live, work and play—for everyone. The PCM plays a critical role in working with City Club’s 2000 members to bring a strategic focus and efficient organization to City Club’s programming and communications.
This position reports to the Executive Director of City Club. The PCM is responsible for overseeing all components of City Club programming (100+ events per year) including but not limited to: Friday Forum, Issue Forums, the New Leaders Collective, Civic Scholars and Civic Drinks. Additionally, the PCD manages all internal and external communication.  The ideal candidate thrives on managing diverse relationships, juggling multiple projects at once and enjoys pushing the envelope.
·         Recruit and train committee leadership of Friday Forum, Issue Forums, New Leaders Collective and Civic Drinks and build a rolling annual calendar of events.
·         Provide strategic direction and logistical support to all committees
·         Provide strategic direction and day-to-day management of Civic Scholar program, as well as a Civic Associates (interns)
·         Foster collaboration among various committees that strengthen City Club’s strategic objectives
·         Create, monitor, and with Executive Director, evaluate annual programmatic performance goals
·         Facilitate design and delivery of all electronic and print marketing materials
·         Design and implement annual free media program
·         Commitment to and knowledge of issues impacting Portland and Oregon
·         Connections to a diverse civic community
           Project management, issue promotion and event planning experience
·         Successful track record in recruiting, training and collaborating with volunteers
·         Excellent skills in writing, oral communication and collaboration

  • Experience working effectively in a team and/or member-driven environment
  • Proficiency with Microsoft Office applications and an ability to learn new software applications
  • Ability to work after hours and on weekends as needed
Annual salary is $46,000 - $50,000 depending on experience.  Competitive benefits including health, dental, disability and life insurance, and employer contributions to a 403(b) retirement plan after one year of employment.
Applications for this position are considered as received. Please email a cover letter and resume as one document outlining your interest, qualifications and experience to  Please place the following in the subject line: “PCM Application”
Your cover letter should include answers to the following questions:
  • How do you view City Club?
  • What are you currently doing to improve civic life in your community?
  • How would serving in this role for 2-3 years support your long-term career plans?
City Club of Portland is an equal opportunity employer. Women, people of color, people with disabilities, and LGBTQ candidates are encouraged to apply


City Club’s Civic Associates are college-age people in the Portland area who are passionate about civic engagement and looking to develop research and nonprofit management skills. Club Civic Associates work in one of three areas: Programs and Communications, Policy and Research, or Development and Membership. Details about each of the positions can be found below.


Get experienced: Gain concrete knowledge and skills in nonprofit development, policy research, communications and event planning
Get guidance: Receive mentorship and constructive criticism from expert City Club staff.
Get involved: Attend City Club events, such as Friday Forums and Civic Workshops, for free
Get connected: Attend City Club committee and board meetings; network with high-profile City Club members and partners; Conduct informational interviews with City Club members hailing from business, government, nonprofits, and more.

These positions are not paid. Academic credit may be available and should be arranged with your educational institution.

Program Schedule

There are three Civic Associates terms: Winter/Spring, Summer, and Fall. Though the start and end dates of the positions are flexible, applicants must specify which term they are applying for and set their schedule within the start and end dates of that term. Applications are accepted year-round.

Application Requirements

  • Must be in pursuit of associate or bachelor degree, or recent graduate.
  • Applicants must be able to commit to 10 hours of work a week (flexible schedule). Time commitment varies by position. 


Special Assistant to the Executive Director
Learn first-hand the intricacies and challenges of running a non-profit by supporting the daily work of an Executive Director.  This opportunity will expose you to all aspects of non-profit management including fundraising, staff management, developing programs, and more.
Responsibilities include:
  • Researching organizational partners, donors, and club history
  • Writing grant proposals, draft correspondence, briefing papers
  • Performing outreach to members, donors, and organizational partners
  • Preparing fundraising documents, scheduling donor meetings, coordinating events
The successful candidate will have the following qualifications and skills:
  • Ability to prioritize and juggle multiple deadlines and projects
  • Proficiency with Microsoft Word, Excel, and Outlook
  • A willingness to ask questions
  • Organized, professional, and proactive
  • A sense of humor
Time Commitment: 15-20 hours a week
These positions run from February 8, 2016-June 1, 2016.

 Programs and Communications Associate 

This position assists the City Club of Portland’s programs and communications team and reports to the Programs and Communications Director. City Club’s Program & Communications Director supports City Club’s program committees, which oversees over 120 events a year, with 12,000 attendees and supports, engages and executes all City Club communications, working closely with staff, members and the Portland community at large. 
Responsibilities include:
  • Drafting content for events correspondence to City Club members and partners
  • Promoting City Club events and programs
  • Monitoring social media platforms for the issues, events and people City Club cares about
  • Maintaining City Club’s website with calendar of upcoming events
  • Preparing, staffing, and participating in City Club events (Lunchtime Friday Forums and after hours events)
  • Attending planning meetings for program committees
  • Other responsibilities as assigned by City Club staff.

The successful candidate will have the following qualifications and skills:
  • Social media savviness
  • Interest in staying current on local issues and events
  • Strong writing skills, detail-oriented
  • Self-starter who works well in a fast-paced team environment
  • Interest in working with volunteers and community leaders 
  • Basic design experience a plus but not required

Time commitment: 10-20 hours per week


Research and Advocacy Associate

This position assists the Research and Policy Director and works directly with City Club’s research and advocacy committees. These member-led committees, with the support of the Research and Policy Director, produce unbiased reports and conduct powerful advocacy on the most complex issues facing our city, region, and state, such as the minimum wage and affordable housing. 

Responsibilities include:

  • Working with all Comprehensive Research Committees
  • Attending all meetings of the committee, and assists with logistics, research and writing as needed
  • Attending all meetings of the Executive committee

The successful candidate will have the following qualifications and skills:
  • Excellent written and oral communication skills
  • Volunteer management experience
  • Interest in and understanding of public policy

Time commitment: 15-20 hours a week

Development and Membership Associate

This position assists the Membership and Development Coordinator. City Club’s Membership and Development Coordinator works to increase City Club’s capacity as a nonprofit and expand our reach to get more people involved in the civic life of Portland and Oregon. 

Responsibilities include:

  • Calling City Club members to renew membership and clarify details
  • Using internal database to compile reports
  • Assisting with preparation for mailed correspondence
  • Preparation and day-of assistance at Friday Forums

A successful candidate will have the following qualifications and skills:

  • Self-motivated and self-directed
  • Friendly
  • Comfortable making phone calls 
  • Comfortable learning new technology

Time Commitment: 15 hours per week

To Apply:

Please send your resume and cover letter to Please include your desired focus area (Assistant to the Executive Director, Programs and Communications, Development and Membership or Research and Advocacy) in the subject line of your email, and tell us how you found out about the position. 

City Club of Portland provides equal opportunity to all individuals regardless of race, color, citizenship status, national origin, ancestry, gender, sexual orientation, age, religion, creed, physical or mental disability, gender identity, marital status, veteran status or any other status protected by law.